Social Services Administrative Assistant

Program:	Social Services	Salary Grade:	GS – 6
Supervisor:	Social Services Manager	Salary Range:	$12.82- $15.31
FLSA Status:	Exempt      Non-Exempt     Public Safety	Position Type:	Regular Full-Time

POSITION DESCRIPTION

To provide administrative, clerical and reception services to the Social Services Department and programs.

ESSENTIAL DUTIES & RESPONSIBILITIES

1. Greets visitors and clients, offers clerical support and acts as Office Manager to the Social Services Department.
2. Maintains a high level of confidentiality regarding clients, Child Protective Team (CPT) programs and related agencies.
3. Prepares grant or contract funding proposal applications and renewal applications with authorizing Council resolution and assures proposals are complete.
4. Collects and reviews incoming requests for payments and requisitions for approval by the Social Services Director.
5. Performs complex clerical procedures.
6. Prepares purchase orders and/or check request payments relating to foster care, adult custodial care and other necessary payments.
7. Prepares files for archiving as needed.
8. Complete background checks of prospective Foster Parents.
9. Act as the General Assistance representative as needed.
10. Other job related duties as assigned by the supervisor.

KNOWLEDGE, SKILLS & ABILITIES

1. Must have an Associate’s degree and have three (3) years’ experience in office practices and procedures.
2.  Must be proficient in word-processing and data base management.
3. Must demonstrate knowledge of basic accounting and/or bookkeeping principles.

QUALIFICATION REQUIREMENTS

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

1. THIS POSITION REQUIRES COMPLIANCE WITH THE INDIAN CHILD PROTECTION and FAMILY VIOLENCE PREVENTION ACT PUBLIC LAW 101-630; 25 CODE of FEDERAL REGULATIONS PART 63 – INDIAN CHILD PROTECTION and FAMILY VIOLENCE PREVENTION; CRIME CONTROL ACT OF 1990, EMPLOYEE BACKGROUND CHECKS; and EXECUTIVE ORDER 12968, ADJUDICATIVE GUIDELINES AND THEREFORE MUST SUCCESSFULLY COMPLETE AN EXTENSIVE BACKGROUND CHECK BEFORE START EMPLOYMENT.
2. This position requires that the candidate be a mandated reporter.
3. Excellent communication skills, both verbal and written, with ability to work under team concept in positive manner with supervisor, coworkers, and community.
4. Ability to operate computer and knowledge of standard office software applications; attention to detail and ability to meet deadline.
5. Must be a self-starter and possess a knowledge of the purpose and scope of public welfare programs in particular the Bureau of Indian Affairs (BIA) and able to coordinate several programs simultaneously.

EMPLOYMENT INFORMATION

Fallon Paiute-Shoshone Tribe and Native American/Indian Preference;  Employment preferences to members of the Fallon Paiute-Shoshone and to members of federally-recognized Indian Tribes shall apply to this position pursuant to the Tribe’s Personnel Policies.  Persons of Tribe and/or Indian ancestry and wish to claim these employment preferences should submit a copy of the Tribal Enrollment Card/Certification indicating the name of the Tribe they are enrolled with.

U.S. Veteran’s Preference;  Preference to opportunities to veterans honorably discharged from the United States Armed Forces shall apply to this position pursuant to the Tribe’s Personnel Policies.

Equal Opportunity Employer;  The Fallon Paiute-Shoshone Tribe does not discriminate on the basis of race, color, national original, sex, religious preference, age, handicap, marital status, political preference, genetics or membership or non-membership in any employee organization, except as allowed by Federal and/or Tribal Law.

Drug Free Workplace; The Fallon Paiute-Shoshone Tribe is a drug-free workplace.  All employees are subject to a pre-employment and random drug screens.

Background Checks; All employees must be able to pass a background check per the Tribe’s Background Check Policy.

Position Description Limitations; this position description does not constitute an employment agreement between the Tribe and the employee, and is subject to change by the Council as the needs of the Tribe and the requirements of the job change.  This position description is not intended to present a descriptive list of the range of duties performed by any employee in this position and is not intended to reflect all duties performed within the position.